Recruitment Operations & Administration
Keep the Work Moving Behind Every Search.
We manage the operational and administrative work behind recruitment so recruiters can focus on candidates, clients, and placements rather than repetitive tasks.
How the work flows
- ATS / CRMYour system of record01
- DataClean, tagged, de-duplicated02
- PipelineStages kept current03
- CoordinationInterviews, documents, follow-ups04
- ReportingActivity you can actually read05
Overview
The work behind the work.
Scheduling interviews, chasing follow-ups, formatting CVs, posting vacancies and updating records all matter. A missed calendar invite or a sloppy profile can cost a placement. But none of it needs a consultant’s judgement every time.
HuntNow runs these operational tasks to your standards and templates. Your recruiters keep full responsibility for commercial decisions, client advice and hiring outcomes. We make sure the process behind them runs on time.
At a glance
- Interview scheduling and coordination
- Candidate and client follow-ups
- Inbox and calendar management
- Task tracking and reminders
- Meeting notes and action-item tracking
- Job posting and vacancy administration
- CV formatting and recruitment documentation
- Document preparation and recordkeeping
- Standard operating procedure (SOP) documentation
- File organization and spreadsheet management
Scope
What this service covers
01Coordination
- Interview scheduling and coordination
- Candidate and client follow-ups
- Inbox and calendar management
- Task tracking and reminders
- Meeting notes and action-item tracking
02Vacancies and documents
- Job posting and vacancy administration
- CV formatting and recruitment documentation
- Document preparation and recordkeeping
- Standard operating procedure (SOP) documentation
- File organization and spreadsheet management
03Data and reporting
- Recruitment reporting, dashboards, and spreadsheets
- Database operations
- Recruitment activity tracking
- Candidate and vacancy status updates
- Online research and information gathering
Responsibility map
Clear lines of responsibility
HuntNow supports
- Scheduling, follow-ups and reminders
- Documents, CVs and recordkeeping
- Job posting and status updates
- Reports, dashboards and SOPs
You stay in control of
- Client advice and commercial terms
- Candidate assessment and recommendations
- Hiring and offer decisions
- Contracts and compliance sign-off
Our approach
How we run it
- 01
Map the process
How work flows from job order to placement.
- 02
Set templates
Your formats, standards and approvals.
- 03
Run the operations
Daily execution inside your systems.
- 04
Report
Regular summaries and process improvements.
Try HuntNow for 14 days.
See the difference in your first 7 days. Agreed work, real delivery, no guesswork.
Before day 1
Agree
Tasks, priorities, hours and deliverables
Days 1–7
Deliver
Work starts, workflow set, first review
Days 8–14
Refine
Process sharpened, results assessed
- Trial scope, eligible services, working hours and deliverables are agreed in writing before you start.
- We review progress with you during the first 7 days and again at the end of the trial.
- Availability is confirmed when you enquire.
We agree working hours as part of scope, including overlap with your core business hours.
Keep exploring
Related services
We Hunt. You Grow.
Discuss Your Operational Needs.
Tell us about your business, your tools and where recruitment operations support would help most.